Purchase Accounting In SAP

Index

* Meaning of Purchase Accounting.

* Configuration.

* Accounting Entries.

Meaning of Purchase Accounting

Purchase Accounting help you to get the details of all purchases made during the period. Typically it is required to some legal reporting countries where companies need to present a purchase register to statutory reporting. It is a legal requirement for some countries like Belgium, France, Portugal, Spain, India etc.

Purchase Accounting in SAP will give desired results only when an A/P invoice or goods receipt PO is created.  It will not give desired results if Sub contracting activities involved. The Purchase Account is generally not posted upon goods receipts for purchase orders with Account Assignments.

Configuration:

As a Standard Setting, Purchase Accounting is activated to Stock Value.  The Delivery Costs are posted to purchasing freight Account and only one accounting document is generated.

Following are Configuration Steps  :

1.  Activate Purchase Account in Company Code.

SAP IMG  –  Materials Management – Valuation and Account Assignment – Account Determination – Account Determination Without Wizard – Purchase Account Management  – Activate Purchase Account in Company Code.

2. Calculation of Value of Purchase Account :

SAP IMG  –  Materials Management – Valuation and Account Assignment – Account Determination – Account Determination Without Wizard – Purchase Account Management  – Calculation of Value of Purchase Account.

3.  Configure Automatic Postings

SAP IMG  –  Materials Management – Valuation and Account Assignment – Account Determination – Account Determination Without Wizard –  ConfigureAutomatic Postings – Account Assignment – Purchase Account (Transaction Key EIN), Purchase Offsetting Account (Transaction Key EKG) and Purchasing freight Account (Transaction Key FRE).

4.  Account Determination :

¨Maintaining General Ledger Accounts to above mentioned Transaction keys for particular Valuation Area, Valuation Class wherever needed.

for delivery cost (Purchasing freight Account)

In your pricing schema add account key FRE

Maintaining General Ledger Accounts  For FRE

Test Case:

Purchase Order

Accounting Entries

Postings Based On the Receipt Value for Material with Moving Average Price

At the receipt value: In this case, the exact amount posted at goods receipt to the GR/IR clearing account is posted to the purchase account

Exact  planned delivery charges posted to the Purchase freight account

Similar to the purchase account, a freight account exists for documenting delivery costs that have been posted for externally procured materials. If purchase account management is active, the system automatically carries out the additional postings.